9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out means employing an external business to deal with payroll tasks such as combining payroll information, calculating wages, managing tax regulations, administering worker advantages, and guaranteeing timely payroll.

Outsourcing payroll not only conserves companies time but also ensures compliance with legal requirements. Outsourcing to a payroll expert can assist prevent issues that occur with in-house payroll, like remaining up to date with changing tax laws or by hand fixing payroll errors.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on services with user-friendly interfaces, seamless integrations with human resources and accounting software application, and scalability to meet the needs of businesses of all sizes. These functions make sure complete payroll management, whether you’re dealing with a couple of employees or a global labor force.

Security and Compliance

Each option was assessed for its ability to protect sensitive data and ensure compliance with ever-changing tax policies and labor laws. Strong security measures and current compliance credentials are necessary for minimizing risks and preventing charges.

Customer Support

We thought about the schedule of responsive client assistance, training resources, and continuous help to ensure organizations can rely on their picked payroll supplier. Comprehensive support assists avoid payroll mistakes and solves issues quickly when they arise.

Reputation

To guarantee dependability, we reviewed user feedback on platforms like G2, and Capterra, in addition to industry recognition and third-party audits, to validate each tool’s performance and trustworthiness. A solid reputation indicates a track record of providing constant, top quality payroll services.

9 Top Payroll Outsourcing Companies

Based on the evaluation of companies on these variety of criteria, we have developed the ultimate list for the very best payroll services that can be contracted out in 2025.

1. Playroll

Playroll supplies a thorough option for managing international payroll and work, making it perfect for organizations of any size. The platform’s Employer of Record (EOR) services enable seamless payroll processing for both global workers and specialists in over 180 countries.

Playroll offers a Worldwide Payroll Management solution that offers businesses complete control and flexibility to integrate their preferred payroll suppliers per region, with no need to rip and replace their existing set-up at good time and expense. The services consist of GP Analytics, an effective tool for tracking and picturing payroll information from across the world. GP Manager combines global payroll processes in addition to advanced analytics features, to provide you more oversight of worldwide payroll procedures.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in global work services, focusing on internal legal know-how.

Key Features Overview

– Consolidating global payroll processes into one central center while supplying versatile combinations with existing suppliers and in-house operations.

– Map payroll data from any information source, including combinations with leading accounting software.

– Quick release of software application and automated supplier onboarding.

Multi-vendor payroll for paying employees through various providers.

– Simplifying payroll by automating currency management, standardizing workflows, and making sure compliance across various regions.

Global Payroll Pricing

Starting at $3 per employee.

Pros

– Quick setup with low execution expenses, saving time and resources.

– No require to change existing payroll operations or trusted regional companies.

– Real-time currency management and conversion functions for global payroll.

– Advanced automation for payroll jobs across over 180 nations.

– Built-in compliance features with digitized audit trails.

– Access to educated customer support for companies of all sizes.

– Dedicated assistance available at no extra expense.

Cons

– Limited integration options with third-party HR tools, though more choices are constantly being included.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management tailored to your needs, with full combination with existing payroll service providers and systems.

2. Paylocity

Paylocity is known for its flexibility, using a comprehensive outsourced payroll service suitable for mid-market organizations. It likewise provides a suite of HR and labor force management options, including advantages administration, time tracking, and skill management

– Payroll and HR management.

– Employee self-service website

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services combination, flexible platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some features need a discovering curve

– Pricing can be higher than rivals

– Occasional system lag

– Limited worldwide payroll capabilities

– Customization might need technical expertise.

3. Gusto

Gusto is an easy and budget friendly payroll outsourcing service, particularly matched for small companies. Known for its transparent prices and ease of use, it also provides advantages administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services integration

Pricing:

Starts at $39/month + $6 per worker.

– Affordable and simple to use.

– Offers medical insurance, 401( k), and other benefits.

– Handles federal, state, and regional tax filings.

Cons:

– Not ideal for organizations with a large, complex labor force.

– Only readily available for U.S.-based workers and contractors.

– Personalized assistance is only readily available at higher tiers.

– Limited flexibility for distinct payroll structures.

– Slower processing times for new services compared to some competitors.

4. ADP

ADP, established in 1949, is a trusted worldwide payroll solution especially designed for large business. It supplies powerful multi-country payroll software, together with innovative analytics for extensive insights into payroll information.

– Global payroll options

– Tax regulations compliance tools

– HR services integration

Pricing:

– Offers 24/7 customer support with payroll specialists.

– Automates tax filings, payroll computations, and ensures compliance with regulations.

– Gets in touch with various accounting software application and HR tools.

Cons:

– Pricing can be high compared to rivals with simpler payroll requirements.

– Surcharges for tax filings, year-end reports, and specific features.

– Initial setup can be time-consuming and may need extensive training.

– While support is available 24/7, reaction times and quality might differ.

5. Paychex

Paychex is a popular choice for little to medium-sized services, providing a variety of payroll and HR services. Its user-friendly platform ensures easy management.

– Automated payroll processing

– Employee benefits administration

– Time and participation tracking

– HR services for compliance

Pricing:

– User-friendly customer care

– Strong compliance assistance for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be greater compared to some competitors

– Some advanced features come at an extra cost

– Reports and personalization alternatives can be restricted

– Occasional hold-ups in consumer support response times

6. Square

Square’s payroll services are perfect for little businesses, especially those already utilizing Square for payments, offering easy combinations, automated tax filings, and direct deposit options.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per worker.

– Seamless combination with Square POS

– Competitive prices, specifically for small organizations with hourly workers.

– Simple and instinctive style

Cons:

– Lacks innovative HR tools and advantages administration that bigger enterprises might require.

– Best fit for retail, restaurants, and small service-based companies, but may not be ideal for extremely complicated payroll requirements.

– Payroll reporting features are more basic compared to competitors.

– Only available for businesses running within the U.S.

7. UKG Ready

UKG Ready is an extensive payroll contracting out service that integrates payroll with sophisticated HR services, perfect for mid-market businesses.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service options

– Compliance with tax guidelines

Pricing:

– Can incorporate with HR, labor force management, and accounting software application.

– Comprehensive compliance functions for tax policies, wage laws, and reporting requirements.

– Provides comprehensive analytics into payroll trends, labor costs, and compliance dangers.

Cons:

– Can be too intricate for small companies with a steep knowing curve.

– Might be more expensive than some simpler payroll solutions, particularly for small companies with tight budgets.

– Some services might find specific features need IT support or additional personalization efforts.
– Some users report inconsistencies in consumer service reaction times and problem resolution.

8. Justworks

Justworks provides payroll outsourcing in addition to robust HR services, making it a perfect choice for small companies with hourly and employed non-exempt employees.

– Payroll processing and tax filing

– Employee advantages and insurance

– 401( k) management

– HR services and worker’s compensation

Pricing:

Starts at $49/month per staff member.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use control panel for employees and administrators.

– Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

– More economical for mid-sized organizations than little teams.

– Less versatility in payroll and HR tools compared to some standalone solutions.

– Requires companies to co-employ workers, which might not fit all company structures.

– Primarily focused on U.S.-based business.

9. Paycom

Paycom is an effective payroll outsourcing platform that supplies effective payroll services and HR services to businesses of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax policies compliance

– HR services for workforce management

– Employee self-service functions

Pricing:

Custom rates based on the scope of the organization.

Pros:

– Employees can handle their own payroll, advantages, and tax files.

– Offers extensive functions to protect delicate staff member information.

– Advanced analytics provide important insights into workforce costs, turnover, and effectiveness.

Cons:

– Compared to other payroll options, Paycom can be pricey, particularly for small or midsize businesses.

– New users may need considerable training to totally use the platform.

– Some users report that workflow customization and reporting choices have restraints.

– While client service is available, some users experience sluggish response times or problem resolving complex issues.

– Compared to competitors, Paycom has fewer combinations with other business software, requiring more reliance on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With many outsourced payroll options readily available, how do you pick? As a primary step, it’s vital to take your organization’s size and requires into factor to consider. Small companies may prefer an easier, economical service, while bigger services need more detailed services.

Ensure the service provider incorporates efficiently with your existing HR services, accounting tools and internal workflows to minimize disruptions. A solution that takes months to adopt can substantially affect your company – search for providers that offer fast and basic onboarding.

At Playroll, we understand the challenges at hand. Above all, we are committed to supplying individualized client service, for companies of all sizes. Our platform combines automated, easy-to-implement global payroll management software with hands-on assistance. All in the name of making global payroll and expansion truly simple.