9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out methods hiring an external business to handle payroll jobs such as combining payroll data, calculating wages, managing tax regulations, administering worker advantages, and making sure prompt payroll.

Outsourcing payroll not just saves organizations time but also guarantees compliance with legal requirements. Outsourcing to a payroll expert can help avoid problems that emerge with internal payroll, like keeping up to date with altering tax laws or by hand repairing payroll errors.

How We Selected the very best Outsourced Payroll Companies

Features

We focused on options with user-friendly user interfaces, smooth integrations with human resources and accounting software application, and scalability to meet the requirements of companies of all sizes. These features make sure complete payroll management, whether you’re handling a couple of workers or a global workforce.

Security and Compliance

Each option was examined for its ability to safeguard delicate data and make sure compliance with ever-changing tax regulations and labor laws. Strong security steps and current compliance qualifications are important for reducing risks and preventing penalties.

Customer Support

We thought about the availability of responsive customer assistance, training resources, and continuous support to make sure businesses can rely on their chosen payroll service provider. Comprehensive assistance assists prevent payroll mistakes and resolves issues quickly when they arise.

Reputation

To guarantee reliability, we evaluated user feedback on platforms like G2, Trustpilot and Capterra, in addition to market acknowledgment and third-party audits, to verify each tool’s efficiency and trustworthiness. A strong credibility shows a track record of delivering constant, top quality payroll services.

9 Top Payroll Outsourcing Companies

Based on the assessment of business on these range of criteria, we have developed the supreme list for the very best payroll services that can be contracted out in 2025.

1. Playroll

Playroll offers a comprehensive service for handling worldwide payroll and employment, making it ideal for services of any size. The of Record (EOR) services make it possible for smooth payroll processing for both worldwide workers and professionals in over 180 nations.

Playroll uses a Global Payroll Management service that provides services complete control and flexibility to incorporate their favored payroll suppliers per area, with no need to rip and replace their current set-up at fun time and expense. The services consist of GP Analytics, a powerful tool for tracking and visualizing payroll data from across the world. GP Manager combines worldwide payroll processes together with sophisticated analytics functions, to offer you more oversight of international payroll procedures.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in international employment services, prioritizing in-house legal knowledge.

Key Features Overview

– Consolidating international payroll procedures into one central center while supplying flexible combinations with existing vendors and in-house operations.

– Map payroll data from any information source, featuring integrations with leading accounting software.

– Quick implementation of software application and automated vendor onboarding.

Multi-vendor payroll for paying workers through various suppliers.

– Simplifying payroll by automating currency management, standardizing workflows, and ensuring compliance throughout various regions.

Global Payroll Pricing

Starting at $3 per staff member.

Pros

– Quick setup with low execution costs, conserving time and resources.

– No need to replace existing payroll operations or relied on local suppliers.

– Real-time currency management and conversion features for global payroll.

– Advanced automation for payroll jobs across over 180 countries.

– Built-in compliance functions with digitized audit tracks.

– Access to educated consumer assistance for businesses of all sizes.

– Dedicated support readily available at no extra expense.

Cons

– Limited integration choices with third-party HR tools, though more alternatives are always being included.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management tailored to your needs, with complete integration with present payroll providers and systems.

2. Paylocity

Paylocity is known for its flexibility, offering a detailed outsourced payroll service ideal for mid-market organizations. It also supplies a suite of HR and workforce management solutions, consisting of benefits administration, time tracking, and talent management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services combination, versatile platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some functions require a discovering curve

– Pricing can be higher than competitors

– Occasional system lag

– Limited worldwide payroll capabilities

– Customization may need technical competence.

3. Gusto

Gusto is a basic and cost effective payroll contracting out service, especially suited for little companies. Known for its transparent prices and ease of use, it also uses benefits administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services integration

Pricing:

Starts at $39/month + $6 per worker.

– Affordable and easy to use.

– Offers medical insurance, 401( k), and other benefits.

– Handles federal, state, and local tax filings.

Cons:

– Not perfect for businesses with a big, intricate workforce.

– Only offered for U.S.-based staff members and contractors.

– Personalized assistance is only offered at greater tiers.

– Limited versatility for distinct payroll structures.

– Slower processing times for brand-new organizations compared to some rivals.

4. ADP

ADP, established in 1949, is a trusted worldwide payroll solution particularly developed for large enterprises. It supplies powerful multi-country payroll software application, along with sophisticated analytics for thorough insights into payroll data.

– Global payroll solutions

– Tax regulations compliance tools

– HR services integration

Pricing:

– Offers 24/7 consumer service with payroll experts.

– Automates tax filings, payroll estimations, and guarantees compliance with guidelines.

– Gets in touch with numerous accounting software and HR tools.

Cons:

– Pricing can be high compared to competitors with easier payroll requirements.

– Additional charges for tax filings, year-end reports, and particular features.

– Initial setup can be time-consuming and might require comprehensive training.

– While support is readily available 24/7, response times and quality might vary.

5. Paychex

Paychex is a popular choice for little to medium-sized companies, offering a variety of payroll and HR services. Its intuitive platform guarantees simple management.

– Automated payroll processing

– Employee benefits administration

– Time and participation tracking

– HR services for compliance

Pricing:

– User-friendly customer care

– Strong compliance support for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be higher compared to some competitors

– Some advanced features come at an extra expense

– Reports and modification choices can be limited

– Occasional delays in consumer support action times

6. Square

Square’s payroll services are perfect for small services, particularly those currently utilizing Square for payments, using easy integrations, automated tax filings, and direct deposit alternatives.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per staff member.

– Seamless integration with Square POS

– Competitive prices, particularly for small organizations with per hour workers.

– Simple and user-friendly design

Cons:

– Lacks sophisticated HR tools and benefits administration that bigger enterprises may require.

– Best suited for retail, restaurants, and small service-based companies, however may not be perfect for extremely intricate payroll needs.

– Payroll reporting functions are more basic compared to competitors.

– Only offered for organizations running within the U.S.

7. UKG Ready

UKG Ready is a detailed payroll outsourcing option that combines payroll with sophisticated HR services, ideal for mid-market companies.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service options

– Compliance with tax guidelines

Pricing:

– Can incorporate with HR, labor force management, and accounting software.

– Comprehensive compliance features for tax policies, wage laws, and reporting requirements.

– Provides in-depth analytics into payroll patterns, labor costs, and compliance risks.

Cons:

– Can be too complicated for small services with a high learning curve.

– Might be more costly than some simpler payroll solutions, particularly for small companies with tight budget plans.

– Some services might find certain features need IT support or extra modification efforts.
– Some users report disparities in customer care reaction times and issue resolution.

8. Justworks

Justworks provides payroll outsourcing in addition to robust HR services, making it an ideal choice for small companies with per hour and employed non-exempt staff members.

– Payroll processing and tax filing

– Employee advantages and insurance coverage

– 401( k) management

– HR services and employee’s settlement

Pricing:

Starts at $49/month per employee.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use control panel for employees and administrators.

– Combines payroll, benefits, compliance, and HR tools in one platform.

Cons:

– More cost-efficient for mid-sized services than little teams.

– Less flexibility in payroll and HR tools compared to some standalone options.

– Requires companies to co-employ workers, which may not fit all business structures.

– Primarily focused on U.S.-based companies.

9. Paycom

Paycom is an efficient payroll outsourcing platform that offers powerful payroll options and HR services to services of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax policies compliance

– HR services for workforce management

– Employee self-service features

Pricing:

Custom prices based upon the scope of the organization.

Pros:

– Employees can handle their own payroll, advantages, and tax documents.

– Offers extensive features to secure delicate worker information.

– Advanced analytics supply valuable insights into labor force expenses, turnover, and performance.

Cons:

– Compared to other payroll services, Paycom can be pricey, particularly for little or midsize organizations.

– New users may need significant training to completely use the platform.

– Some users report that workflow modification and reporting choices have constraints.

– While client service is offered, some users experience sluggish action times or trouble solving complex concerns.

– Compared to rivals, Paycom has fewer combinations with other company software, needing more dependence on its internal environment.

How to Choose the Right Payroll Service for Your Business

With numerous outsourced payroll options available, how do you pick? As a primary step, it’s crucial to take your company’s size and needs into consideration. Small companies may prefer an easier, affordable solution, while bigger services require more thorough services.

Ensure the provider integrates smoothly with your existing HR services, accounting tools and internal workflows to reduce disruptions. An option that takes months to adopt can substantially affect your organization – search for companies that offer fast and basic onboarding.

At Playroll, we comprehend the obstacles at hand. Above all, we are committed to supplying individualized customer support, for services of all sizes. Our platform integrates automated, easy-to-implement global payroll management software application with hands-on assistance. All in the name of making global payroll and expansion really simple.