9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing methods working with an external business to manage payroll tasks such as combining payroll data, determining incomes, handling tax regulations, administering employee benefits, and making sure timely payroll.

Outsourcing payroll not just saves organizations time but likewise makes sure compliance with legal requirements. Outsourcing to a payroll professional can help avoid issues that occur with in-house payroll, like keeping up to date with altering tax laws or manually fixing payroll errors.

How We Selected the Best Outsourced Payroll Companies

Features

We prioritized services with easy to use user interfaces, smooth integrations with personnels and accounting software application, and scalability to meet the needs of organizations of all sizes. These functions make sure total payroll management, whether you’re handling a couple of staff members or an international workforce.

Security and Compliance

Each solution was examined for its ability to protect sensitive data and ensure compliance with ever-changing tax regulations and labor laws. Strong security procedures and updated compliance credentials are necessary for lessening risks and avoiding penalties.

Customer Support

We considered the accessibility of responsive consumer assistance, training resources, and ongoing assistance to guarantee services can rely on their picked payroll supplier. Comprehensive assistance helps avoid payroll mistakes and solves concerns promptly when they emerge.

Reputation

To ensure reliability, we examined user feedback on platforms like G2, Trustpilot and Capterra, along with market acknowledgment and third-party audits, to validate each tool’s efficiency and trustworthiness. A solid reputation suggests a track record of providing consistent, high-quality payroll services.

9 Top Payroll Outsourcing Companies

Based upon the evaluation of business on these range of criteria, we have developed the supreme list for the very best payroll services that can be outsourced in 2025.

1. Playroll

Playroll offers a thorough solution for managing global payroll and employment, making it ideal for businesses of any size. The platform’s Employer of Record (EOR) services make it possible for seamless payroll processing for both international workers and contractors in over 180 countries.

Playroll uses a Worldwide Payroll Management option that uses services complete control and versatility to integrate their preferred payroll suppliers per region, with no need to rip and change their present set-up at excellent time and cost. The services include GP Analytics, a powerful tool for tracking and envisioning payroll information from across the world. GP Manager combines global payroll processes in addition to innovative analytics functions, to give you more oversight of worldwide payroll procedures.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in worldwide work services, prioritizing internal legal expertise.

Key Features Overview

– Consolidating worldwide payroll procedures into one central center while offering versatile combinations with existing vendors and in-house operations.

– Map payroll data from any data source, featuring combinations with leading accounting software.

– Quick implementation of software application and automated vendor onboarding.

Multi-vendor payroll for paying employees through various service providers.

– Simplifying payroll by automating currency management, standardizing workflows, and ensuring compliance across different areas.

Global Payroll Pricing

Starting at $3 per employee.

Pros

– Quick setup with low implementation costs, saving time and resources.

– No require to change existing payroll operations or relied on local service providers.

– Real-time currency management and conversion functions for worldwide payroll.

– Advanced automation for payroll tasks throughout over 180 countries.

– Built-in compliance functions with digitized audit trails.

– Access to experienced customer support for businesses of all sizes.

– Dedicated assistance readily available at no extra cost.

Cons

– Limited integration choices with third-party HR tools, though more alternatives are constantly being included.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management tailored to your requirements, with full combination with present payroll service providers and systems.

2. Paylocity

Paylocity is known for its versatility, offering a thorough outsourced payroll service ideal for mid-market organizations. It also provides a suite of HR and workforce management solutions, including advantages administration, time tracking, and skill management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services combination, versatile platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some functions need a learning curve

– Pricing can be higher than rivals

– Occasional system lag

– Limited international payroll capabilities

– Customization might need technical knowledge.

3. Gusto

Gusto is a simple and economical payroll contracting out service, especially matched for small companies. Known for its transparent rates and ease of use, it also provides advantages administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services integration

Pricing:

Starts at $39/month + $6 per staff member.

– Affordable and easy to utilize.

– Offers health insurance, 401( k), and other perks.

– Handles federal, state, and local tax filings.

Cons:

– Not ideal for services with a big, intricate labor force.

– Only available for U.S.-based staff members and professionals.

– Personalized support is only available at greater tiers.

– Limited flexibility for unique payroll structures.

– Slower processing times for new services compared to some competitors.

4. ADP

ADP, established in 1949, is a trusted global payroll service especially developed for big enterprises. It offers effective multi-country payroll software application, in addition to innovative analytics for extensive insights into payroll information.

– Global payroll solutions

– Tax guidelines compliance tools

– HR services integration

Pricing:

– Offers 24/7 client service with payroll experts.

– Automates tax filings, payroll computations, and makes sure compliance with regulations.

– Gets in touch with different accounting software application and HR tools.

Cons:

– Pricing can be high compared to competitors with easier payroll needs.

– Service charges for tax filings, year-end reports, and specific features.

– Initial setup can be time-consuming and might need extensive training.

– While assistance is offered 24/7, response times and quality may differ.

5. Paychex

Paychex is a popular option for little to medium-sized companies, providing a variety of payroll and HR services. Its instinctive platform ensures simple management.

– Automated payroll processing

– Employee benefits administration

– Time and participation tracking

– HR services for compliance

Pricing:

– User-friendly customer care

– Strong compliance support for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be higher compared to some rivals

– Some advanced features come at an extra cost

– Reports and modification choices can be restricted

– Occasional delays in customer assistance reaction times

6. Square

Square’s payroll services are ideal for small companies, particularly those currently utilizing Square for payments, using easy integrations, automated tax filings, and direct deposit options.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per employee.

– Seamless combination with Square POS

– Competitive pricing, specifically for little companies with hourly staff members.

– Simple and intuitive design

Cons:

– Lacks sophisticated HR tools and benefits administration that larger business might need.

– Best fit for retail, dining establishments, and little service-based services, but may not be perfect for extremely complicated payroll requirements.

– Payroll reporting features are more fundamental compared to rivals.

– Only available for services operating within the U.S.

7. UKG Ready

UKG Ready is an extensive payroll outsourcing service that combines payroll with advanced HR services, perfect for mid-market services.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service alternatives

– Compliance with tax regulations

Pricing:

– Can incorporate with HR, labor force management, and accounting software.

– Comprehensive compliance features for tax regulations, wage laws, and reporting requirements.

– Provides in-depth analytics into payroll trends, labor costs, and compliance dangers.

Cons:

– Can be too intricate for small companies with a steep learning curve.

– Might be more expensive than some easier payroll solutions, particularly for small services with tight spending plans.

– Some services may discover specific functions require IT support or extra customization efforts.
– Some users report inconsistencies in customer care reaction times and problem resolution.

8. Justworks

Justworks uses payroll outsourcing together with robust HR services, making it an ideal choice for little services with per hour and employed non-exempt employees.

– Payroll processing and tax filing

– Employee benefits and insurance coverage

– 401( k) management

– HR services and employee’s compensation

Pricing:

Starts at $49/month per worker.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use dashboard for staff members and administrators.

– Combines payroll, benefits, compliance, and HR tools in one platform.

Cons:

– More cost-effective for mid-sized services than little teams.

– Less flexibility in payroll and HR tools compared to some standalone services.

– Requires business to co-employ employees, which may not suit all organization structures.

– Primarily concentrated on U.S.-based companies.

9. Paycom

Paycom is an effective payroll that provides effective payroll services and HR services to services of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax guidelines compliance

– HR services for workforce management

– Employee self-service functions

Pricing:

Custom rates based upon the scope of the organization.

Pros:

– Employees can handle their own payroll, benefits, and tax documents.

– Offers thorough features to protect delicate worker data.

– Advanced analytics provide important insights into workforce costs, turnover, and performance.

Cons:

– Compared to other payroll options, Paycom can be pricey, especially for little or midsize organizations.

– New users might require considerable training to totally make use of the platform.

– Some users report that workflow customization and reporting alternatives have restrictions.

– While client service is readily available, some users experience sluggish reaction times or problem resolving complex issues.

– Compared to rivals, Paycom has less combinations with other service software, requiring more dependence on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With a lot of outsourced payroll services available, how do you select? As a first action, it’s vital to take your business’s size and needs into consideration. Small services may prefer an easier, cost-efficient service, while larger services require more thorough services.

Ensure the provider integrates efficiently with your existing HR services, accounting tools and internal workflows to reduce disruptions. A solution that takes months to embrace can considerably impact your company – try to find service providers that offer fast and easy onboarding.

At Playroll, we comprehend the difficulties at hand. Above all, we are dedicated to supplying personalized customer support, for companies of all sizes. Our platform integrates automated, easy-to-implement global payroll management software application with hands-on assistance. All in the name of making worldwide payroll and growth really simple.